Minutes 26th January 2016

A Meeting of Llangarron Parish Council was held on Tuesday, 26th January, 2016 at Llangarron Village Hall at 8.00 p.m. with Mr. P.J. Bailey in the Chair.


Present at the Meeting were Councillors Bailey, Bainbridge, Fisher, Hayward, Hitchen, Jones, Joseph and Turner.   Also present was Herefordshire Ward Councillor for Llangarron, Ms. E. Swinglehurst; Balfour Beatty Locality Steward Mr. Dave Atkinson and there were 11 members of the public present.

Apologies of absence received from Councillors Cooper and Morehead.

Co Option of Councillors

The Clerk explained that following the resignation of David Rosser, correct procedures had been followed and Hfds. Council had confirmed that as of 4th December, 2015 the Parish Council were in a position to co-opt.  The Chairman advised that two residents had now come forward to the meeting, namely Mrs. L. Wright and Mr. A. Ogilvie,  and both were invited to put forward their reasons for standing.  A paper vote was taken and Mrs. Wright was duly elected.  The Chairman welcomed her and introduced the Councillors present.  Mrs. Wright would complete all necessary paperwork following the meeting and Clerk would in turn forward to Hfds. Council.


Mr. T. Pridgeon – thanks from local residents re recent improvements to footpaths.

Mr. D. Morgan – Planning Application 153800.

 Mr. A. McRobb – Planning Application 153800.

Declaration of Interest

Miss  J. Turner – Discussion re Planning Application 153800 – The Granary, Biddlestone Orchards.  Miss Turner placed on record that she would take no part in the discussion re this application.

Minutes of the last Meeting

The Minutes of the Meetings held on 24th November, 2015 and 5th January, 2016 having been previously circulated, were taken as read, confirmed and signed as a true and correct record by the Chairman.

Matters Arising

Planning Decisions:

143836 – Proposed Reinstatement of Drive at Thatch Close, Llangrove, Ross on Wye, Hfds.  for Mr. and Mrs. E. Drzymalski.   Planning Permission Refused.

152772 and 152773 – Proposed construction of a new detached garage at The Granary, Three Ashes, Hfds. for Mr. C. Muir.  Planning Permission Granted.

152996 – Proposed extension to existing holiday let at Upperfields Farm, Llangarron, Ross on Wye, Hfds. for Mr. and Mrs. V. Jones. Planning Permission Granted.

153024 – Variation of condition 3 of planning permission 150836 at Nos 1-3 Tredunnock Barn, 3, 4 Tredunnock Farm, 1, 2 Tredunnock Cottages, The Old Workshop, Llangarron, Ross on Wye, Hfds. for Mr. J. Thorpe.  Planning Permission Granted.

153028 – Timber picket fencing (retrospective) at Bramley Barn, Biddlestone Orchard, Llangarron, Ross on Wye, for Miss J. Turner.  Planning Permission Granted.

152819 – Proposed variation of conditions 4 and 6 of planning permission 150911 (proposed erection of 6 new dwellings) condition 4 to become ‘surface water to be connected as per drawings’ and condition 6 varied to 33 metres from 51 m at Hazelnut Cottage, Llangrove, Ross on Wye, Hfds. for Mr. Tim Bluff.  Planning Permission Granted.

153136 – ref. 100567/F (Alterations and extensions, proposed barn conversion, change of use of part of existing agricultural holding land into domestic curtilage) – Removal of conditions 8 and 10 at Lower Woodfields, Treribble Lane, Llangarron, Ross on Wye, Hfds. For Mr. and Mrs. D. Hayes.  Planning Permission Granted.

151767 – Proposed change of use of land to provide community parking, access through an existing gateway and an area for informal recreation at St. Deinsts Church, Llangarron, Ross on Wye, Hfds. for Mr. S. Bradley.  Planning Permission Granted.

Lower Tre Evan, Llangarron – notification received from Hfds. Council re 152586 and 152587 that Condition 3 confirmed that crimson paint was acceptable to use to match existing.

Other Matters:

Code of Conduct – Clerk confirmed that this and all necessary documents signed by Miss Turner.

Highways ‑ Old Matters: 

Up Dates –  Speed Reduction in Llangrove – Clerk reported that Ward Councillor Swinglehurst had arranged for Councillor Rone of Hfds. Council to visit Llangrove on 27th January to ascertain whether he could bear any influence to get Llangrove moved up the ranking for introduction of 20 m.p.h. speed limit through Village.  Agreed that Mrs. Fisher, Miss Turner and Mr. Jones would attend the site visit.  It was noted that yellow lines now in place and many verbal messages of thanks received from local residents who found it much easier to access their properties.  However, it was felt that the yellow lines were already breaking up.  With regard to SID it was noted that nothing could be done until further contact from Freeman Homes.

Parish Lengthsman –   The meeting was opened to allow Mr. Griffiths to take part in the discussion.  The Clerk raised concern that two recent invoices received from Mr. Griffiths contained incorrect road numbers – agreed Clerk to liaise with Mr. Griffiths over this item. The Clerk also reported that recent invoices showed that the majority of work carried out in Llangarron and not in line with the contract with Mr. Griffiths, that each area visited every other month.  Following discussion it was agreed that the circuits were guidance and Mr. Griffiths should be allowed to be flexible and give priority to area were work was most urgent.  At the proposal of Mr. Joseph and seconded by Mr . Jones agreed to pay December and January invoice totalling £660.  With regards to future works, agreed Clerk to check again on final cut off date, but noted £1766.30 left in hand to be used.  Agreed Clerk would meet with Mr. Griffiths to compile a list of all jobs considered necessary.  This would be e mailed to Councillors for approval and on agreement instructions would be given to proceed at early date.  Broken Salt Bin – Discussion took place on the smashed salt bin at the Pumping Station junction which had only been put there just prior to Christmas.  Mr. Atkinson said in view of costs and the fact that this was second bin smashed in that area, Balfour Beatty would not replace.  Mr. Griffiths offered to put a small blue bin in place for time being.  Water issues at Langstone – Clerk reported on concerns raised by Mrs. Robson of Langstone Cottages that water was coming into drainage chamber outside her property.  Mr. Griffiths had carried out inspection and confirmed that it was not a drainage issue but possibly burst water pipe.  Clerk to advise Mrs. Robson to contact Welsh Water.  Meeting closed to Mr. Griffiths.

Highways New Matters

Horse Signs – Request received from Mr. Hill, Trecilla Farm, Llangarron for more horse signs to be erected in centre of Llangarron.  Mrs. Wright also felt there was a need for more signs at Whitchurch pitch and on C1250 leading to Ruxton.  It was agreed that when original signs erected, they were placed at main entrances to Villages.  Mr. Atkinson confirmed Balfour Beatty would not supply free of charge because of budget restraints.  Agreed sufficient signs in place and no more signs required.

Fallen Trees – noted during the recent high winds a tree had fallen across C1250 which Chairman had moved to side to allow traffic to pass. The Clerk had contacted landowner, Mr. F. Amos, who had then immediately removed tree.  Similarly a tree had fallen across road at junction towards Trereece.  Mr. Griffiths had helped landowner, Mr. B. Powell to remove.  Regrettably in their haste to open up road they had placed tree on wide verge at Llangarron bridge.  This had received complaints from neighbouring landowner as fence had been broken, but tree eventually removed.

Drainage issues at Little Trewen – complaints had been received from both Mrs. Wright, Little Trewen and Mr. Amos of Great Trewen re flooding issues in this area.  The Chairman had been to inspect and although it was acknowledged that Balfour Beatty were going to insist on landowners being responsible for ditches adjacent to their land, as it was only a small job, and on this occasion only, Mr. Griffiths would be asked to inspect, submit price and be instructed to rectify situation.  This blocked drain was causing problems of flooding on the main U71224 on the bad bends and it was considered sensible to rectify.

Drainage issues at Tre Essey Farm – email had been received from Mr. Davies, Tre Essey Farm and Mr. Williams, Old Shires requesting assistance to eradicate flooding problems in this area.  The e mail had been copied to Mr. Atkinson who agreed to visit the site at early opportunity and report back.


Invoice received from EnviroAbility in the sum of £498.00 – at proposal of Mrs. Wright and seconded by Mr. Hitchen agreed to pay same.

Footpath Officer – Mrs. Fisher advised EnviroAbility were due to make another visit to carry out more works.

Lanes around Llangrove and in particular LG46/LG47 – requests had been received to see whether repairs could be carried out to these lanes.  Mr. Atkinson confirmed that budget restraints meant that some roads were still awaiting repair so little hope of getting byways done. He also said that planings were now classed as toxic waste, so Parish Councils could not purchase planings from Balfour Beatty.  He suggested Clerk contact Mr. W. Steel, Head of Footpaths to see whether P3 monies could be used to purchase planings.  If this was in order, the plannings could be sourced from Wye Valley Metals.

Planning Applications                     

153800 – Erection of fence (retrospective) at The Granary, Biddlestone Orchard, Llangarron, Ross on Wye, Hfds. for Mrs. Megan Jones.  The Parish Council object to the fence as it stands but would encourage the applicant to consider a more suitable means of enclosure i.e. picket fencing appropriate to the immediate area.

Neighbourhood Plan                       

The Clerk advised that Site Appraisals were currently being carried out by the Steering Group.  She reported the cut off date for return of grant money had been extended to 31st March, 2016. At the proposal of Mrs. Fisher and seconded by Mr. Hitchen agreed to pay Flying colours £16.80 in respect of photocopying Appraisal Forms.


Interest of £36.79 had been received on NSB account making a total as of 1st January 2016 of £4,942.40.  The Clerk explained to new members that this reserve had been built up over the years to cover any contested election which could cost up to £2,000 per election.  The Santander current account stood at £10,884.08.

Hfds. Council Transport Plan          

This had been circulated and agreed no Parish Council comment to be submitted, but individual Councilors would submit comments.

Annual Parish Meeting

Noted this was scheduled for 22nd March, 2016 at Llangrove Academy.  The idea of a speaker was raised and agreed Fracking might be a good topic. Clerk to contact Viv Mitchell of Transitions Monmouth and Councillor Newman of Kerne Bridge Ward.

Bus Shelter

Clerk reported that despite numerous e mails/messages left on answer phones, she had failed to make contact with paint supplier.  Agreed the graffiti was no worse and possibly painting it out would encourage graffiti.

Correspondence Received               No items received.

Any Other Business                          No items raised.

There being no further business, the Meeting was closed by the Chairman at 10.03 p.m.

The date of the next Meeting to be Tuesday, 23rd February, 2016 at 8.00 p.m. at Llangrove C of E Academy.