Minutes 27th June 2017

A meeting of Llangarron Parish Council was held on Tuesday, 27th June at Llancloudy Chapel at 8.00pm with Miss Sarah Cooper in the chair.


Present at the meeting were Councillors Bailey, Bainbridge, Cooper, Fisher, Hitchen, Jones, Thomas, Turner and Wright

Apologies for absence

Apologies for absence were received from Councillors Joseph and Morehead.

Public Participation

Five members of the public were present including Mr & Mrs Fraser of Premier Plant Centre together with their architect and Mr Tim Pridgeon who thanked the steering group for their professionalism in the handling of the public meeting.  Another member of the public in attendance raised the subject of the lack of mobile phone signal in the area. There was no knowledge of when this might change. It was suggested that members of the public could direct their enquiries to the major providers.

Declarations of interest

No declarations of interest were noted.

Minutes of previous meeting

The minutes of the meeting held on 30th May, 2017 having been circulated were taken as read, Councillor Wright asked for an accuracy change which the Chair confirmed would be made.

Last year’s accounts

The accounts for the year 1st April, 2016 to 31st March, 2017 were presented, having been passed by the internal auditor Mr Chris Briggs, and were signed by the chairman who instructed the clerk to forward them to Grant Thornton, the external auditor. Proposed by Councillor Wright and seconded by Councillor Fisher.

Planning matters

Application No. 171641 – Llangrove Village Hall. Councillor Hitchen noted that the existing building is in a poor state of repair and that it should be re-built and there were grants available. However the village hall committee wanted to re-furbish and extend. The Parish Council raised no objection to this refurbishment and extension.

Application No. 171735 – The Long House, Llanwrithy. This application was briefly discussed. No councillor raised any objection.

Application No. 171741 – Mr Fraser and his architect addressed the meeting. It was confirmed that there would be 5 houses of three different designs, two of the properties would be bungalows. The owners intended on selling the site once planning permission had been obtained. Councillor Jones said that now that the Neighbourhood Plan was at an advanced stage, the Parish council should, in future, consider planning applications in that context. He thought that this application was in conflict with the Plan’s policies, proposing market housing outside the four settlements without special justification. However, he suggested that Hereford Council may well view this application, on a brownfield site, as suitable for approval in view of the fact that the Council was not meeting its housing land targets.  Councillor Cooper agreed. Councillors were in support generally, but would want the development to stay as it is. The Parish Council have no objection to this application with the proviso that if sold, as we believe it will be, that only five houses are built as in the plan.’

Highways: old & new matters

It was reported that yellow lines have been painted on road outside Llangrove Academy as requested, but these were in addition to the existing lines. The clerk was asked to liaise with David Atkinson to erase the old.

The clerk was also asked to request an update on repairs to Stoney Bridge. Councillor Bailey reported that Freemans Developers had been asked to chase up the supplier of the SID on the approach to Llangrove as this had not yet been fitted

Councillor Fisher reported that there had been two recent road accidents, one of which involved a horse.

The clerk was requested to chase up the Parish Lengthsman contract which was awaited back from counter-signing by the Parish Lengthsman Co-ordinator at Herefordshire Council.

Councillor Wright discussed the signage at Breinton Parish Council and was asked to look into this with a view to considering if this was something the public would want in the Llangarron Parish Council area.

Footpaths officer’s report

Councillor Fisher stated that gangs were coming the following day to clear the undergrowth from the grass verges.

Neighbourhood plan

An update on the neighbourhood plan steering group was given. It was reported that they had met on 6th June. There was now a lot of work to be done in order to prepare for the next steps, but a short public consultation would be carried out on the changes to the plan. Councillors wanted to ensure that this was circulated as widely as possible with options such as using posters and banners to advertise. A company specialising in Neighbourhood Planning work would be recruited to assist with the final steps of the process. No costing was available for this yet.

Ward councillor’s report

Councillor Swinglehurst noted that she was now the vice chairman of the Scrutiny & Public Participation Committee at Herefordshire Council. She explained how the public could be involved with the activities of the council. A policy for fracking was to be developed. There was a necessity for political balance to be maintained on the various committees of the council. A plan is underway to burn 43,500 tonnes of non-recyclable waste which would turn it into energy generating 16 MegaWatts – enough to power all of the homes in Hereford. This would save on landfill and will save thousands of pounds for the Council. Councillor Hitchen raised the subject of the proposed sell off of the council owned tenant farms. Tenants were to be offered the opportunity of purchase. In the case of lifetime tenancies, they would run their course. With JMC Transport ceasing trading, Councillor Swinglehurst reported that alternative providers were put in place within one day.


The clerk noted that an invoice from Hoople had been received for £55.20 (£46 + VAT). It had previously been agreed that the sum of £23 + VAT had been agreed. Mrs Jenny Bailey had advised that the list of addresses requested for the four villages in Llangarron had come in an indecipherable format. Hoople had then re-done the work in a satisfactory manner. The clerk was asked to query the cost with Hoople.

A motion to pay the clerk’s salary was proposed by Councillor Wright and seconded by Councillor Bainbridge.

A motion was proposed to pay Llancloudy Methodist Church the sum of £16 as a donation to their funds for the kind provision of their premises for the meeting.

Councillor Bailey has now provided appropriate identification to become a new signatory on the Council’s bank cheque book. Councillor Wright was to also provide identification before the next meeting.

Any other business

Councillor Cooper asked for a volunteer to assist with loading information to the website. Councillor Bainbridge agreed to undertake this.

Councillor Cooper noted that she was moving from the district and that the next meeting to be held on 25th July would be her last. She would prepare for the handover to the new chairman who would be proposed at the next meeting. Councillors expressed their thanks to Councillor Cooper for her work over many years for the Council. This was proposed by Councillor Wright and seconded by Councillor Hitchen.


There being no further business the meeting was closed by the chair at 9.07pm.