Minutes 27th October 2015

A Meeting of Llangarron Parish Council was held on Tuesday, 27th October, 2015 at Llangrove Village Hall at 8.00 p.m. with Mr. P.J. Bailey in the Chair.

Present at the Meeting were Councillors Bailey, Bainbridge, Cooper, Fisher, Hayward, Jones, Joseph and Morehead.   Also present was Herefordshire Ward Councillor for Llangarron, Ms. E. Swinglehurst and there were 3 members of the public present.

Apologies of absence received from Councillor Hitchen.

Co Option of Councillors 

There were no nominations put forward so there remains one vacancy.  All Councillors requested to encourage residents to consider putting their name forward.


Mrs. S. Jones – Re planning application 152996.
Mr. T. Griffiths – re Cars parked adjacent to The Mount, Llangrove.

Declaration of Interest 

Mr. J. Joseph – Discussion re Planning Applications 152996 and 153024.
Mr. P. Bailey – Discussion re Planning Application 152996.
Minutes of the last Meeting 

The Minutes of the Meeting held on 29th September, 2015 having been previously circulated, were taken as read, confirmed and signed as a true and correct record by the Chairman.

Matters Arising 

Planning Decisions:
152196 – Proposed removal of condition 8 of planning permission SE2000/2138/F (Change of use and conversion of redundant buildings into two units of holiday accommodation) – remove condition on two holiday agricultural building conversions from self catering to residential at Farr Cottages, Trecilla,  Llangarron, Ross on Wye, Hfds. for Mrs. A. Farr.  Planning Permission Granted.
152378 – Proposed extension to existing general purpose agricultural building at Land at Great Trewen Farm, Whitchurch, Ross on Wye, Hfds. for Mr. C. Amos.  Planning Permission Granted.
152539 – Proposed new dwelling at land adj. To 1 Prospect Lane, Llangrove, Ross on Wye, Hfds. for Mr. C. Taylor.  Planning Permission Granted.

Biddlestone Orchards – The Clerk reported on e mail received from Ray Williams agent for Messrs. Green which advised application would shortly be resubmitted to include accommodation and rain water harvesting system.

Other Matters:
Code of Conduct – Pending co-option of one more Councillor, the code of conduct would need to be signed by that Councillor.
Casual Vacancy – the Clerk had advised Hfds. Council of the resignation of Mr. Rosser and was awaiting arrival of paperwork to advertise vacancy.
Signage at Chapelfields – Clerk had made contact with Hfds. Housing who would make a site visit to investigate, but as they did not own all houses at Chapelfields it was unlikely that they would pay for replacement sign.
Parish Freighter – The Freighter had visited on 10th October and had been very busy and much appreciated by local residents.

Highways  Old Matters:

Up Dates –  Drainage in Llangarron at Bridge – The Parish Lengthsman, Mr. T. Griffiths reported that this work now underway for which the Parish Council were very grateful,  Verge Damage at Llancloudy – noted that damage was still occurring but hoped that the new tenants could be approached to achieve better outcomes when they took over tenancy,  Speed Reduction in Llangrove – Clerk reported that she had chased the yellow lines outside Llangrove Academy up again and was advised work was imminent.  With regard to Petition in respect of achieving 20 mph speed limit within Llangrove – the Clerk had been supplied with petition conducted previously by local residents in 2011 which she had in turn submitted to Balfour Beatty.  A response had been received that although the petition would be kept on file it would not alter position on waiting list.  Balfour Beatty had suggested Parish Council should send petition to Ward Councillor and Mr. Paul Rone, Hfds. Council Cabinet Member for Transport and Roads as they may be able to push for higher ranking on waiting list.  The Clerk would attend to this.   With regard to SID system – noted that Clerk had been in discussion with Freeman Homes who although not prepared to install prior to occupation of homes, were very keen to involve Parish Council in discussions when it came to installation.  The development was due to start within next month and Mr. Bluff of Freeman Homes had given direct line number to Clerk should the Parish Council have any issues during construction work.  Response from Balfour Beatty – BB confirmed that C1248 would be included on risk register to be considered for inclusion in next year’s annual plan.  They had also confirmed Parish Council could do own verge cutting but money would have to be taken out of Parish Lengthsman budget.

Parish Lengthsman –   Mr. Griffiths gave a report – noted that BT had blocked drain whilst carrying out works which he had now resolved.  Balfour Beatty had installed drain under road at Langstone as previously requested by Parish Council. He reported installation of larger drains at Llangarron Bridge underway.  He also advised that October routine visit had been split between circuits 1 and 2.
The October inspection had taken place and invoice received for £330.  At the proposal of Mrs. Hayward and seconded by Mrs. Fisher agreed to pay same.
Clerk advised that claim for £2,615.70 in respect of money spent since 1st April, 2015 had now been reimbursed.  Mr. Griffiths suggested that he would have lack of capacity to take on extra work in the New Year and queried whether Parish Council should consider carrying out extra work now.  The Clerk advised that it had previously been considered prudent to keep sum back for gritting should this be necessary.  Agreed that Clerk should liaise with James Powell, Balfour Beatty Lengthsman co-ordinator prior to next meeting to establish exactly what the situation was for money left in hand for grant at year end.  The Parish Lengthsman was also requested to confirm his fees for next financial year prior to Parish Council putting in their Precept request.
Drainage adjacent to Sextys Farm, Llangrove – Mr. Griffiths confirmed that Mr. D. Atkinson had inspected and had agreed that the drainage in this area needed to be sorted.  Balfour Beatty would carry out works in due course.

Winter Self Help – The Clerk explained how this system operated.  Agreed Clerk to order 50 new bags to be stored at Mr. T. Griffith’s property.  Clerk to also notify Balfour Beatty that the plastic bags supplied were of poor quality.  Clerk to also liaise with Messrs. Watkins to confirm that they were happy to undertake gritting if required.

Highways New Matters 

Parking at The Mount, Llangrove – following item raised in Public Participation, the Clerk would contact Ross on Wye Police to request that they again speak to the owners about parking on roadside adjacent to property.


Report from Footpath Officer – Mrs. Fisher confirmed she had met with Mr. Atkinson to agree items to be done.  She was now just awaiting arrival of materials and it was hoped they would arrive in time for visit by EnviroAbility on 5th November.  It was frustrating that delays were being caused by waiting for materials.
Finance – Invoice received from EnviroAbility in sum of £190.  At proposal of Miss Cooper and seconded by Mr. Joseph agreed to pay same.  There remained £1,955.75 to be spent on Footpaths prior to 31st March, 2016.
Planning Applications 

152819 – Proposed variation of conditions 4 & 6 of planning permission 150911 (proposed erection of 6 new dwellings) condition 4 to become “surface water to be connected as per drawings” and condition 6 varied to 33 metres from 51 m at Hazelnut Cottage, Llangrove, Ross on Wye, Hfds. for Mr. Tim Bluff. The Parish Council comment as follows: condition 4 – we refuse and would refer to a letter submitted by Welsh Water dated 9th October, 2015 which we fully endorse. Condition 6 we have no objections to.

152772 and 152773 (Listed consent) – Proposed construction of a new detached garage at The Granary, Three Ashes, Hfds. for Mr. C. Muir.  The Parish Council have no objections to this Planning Application.

152996 – Proposed extension to existing holiday let at Upperfields Farm, Llangarron, Ross on Wye, Hfds. for Mr. and Mrs. V. Jones.  The Parish Council are very supportive of this Planning Application which will support a rural business.  Our emerging Neighbourhood Plan will demonstrate our willingness to encourage rural businesses to expand.

153024 – Variation of condition 3 of planning permission 150836 at Nos 1-3 Tredunnock Barn, 3, 4 Tredunnock Farm, 1, 2 Tredunnock Cottages, The Old Workshop, Llangarron, Ross on Wye,  Hfds. for Mr. J. Thorpe.  The Parish Council have no objections to this Planning Application.

153028 – Timber picket fencing (retrospective) at Bramley Barn, Biddlestone Orchard, Llangarron, Ross on Wye, Hfds. for Miss J. Turner.  The Parish Council have no objections to this Planning Application.
Neighbourhood Plan 

The Clerk advised that all envelopes calling for sites had gone out and one reply already received.  The Steering Group were due to meet shortly to take project forward.
Several items of expenditure had been incurred as follows: HALC supply of two sets of labels £133.90, BOSS supply of 1000 envelopes £20.40, Mrs. Hitchen artwork and printing of flyer and form £162.00, PO Ltd. Stamps £283.50.  At proposal of Mr. Bainbridge and seconded by Mr. Jones it was agreed to pay same.


Budget 2016/17 – The Clerk had prepared preliminary budget and this was perused.  Agreed to apply for Enhanced Parish Lengthsmam Grant and therefore add £1,000 to precept for this.  The Clerk also suggested that perhaps the Council may wish to consider giving donations to all three churches in area, i.e. Llangarron, Llangrove and Llancloudy to help them with maintaining the church yards as maintenance costs were spiralling whilst Church funds struggled.  It was agreed £400 each to Llangarron and Llangrove and £200 to Llancloudy.  A stipulation would be added that the money was for churchyard maintenance and not fabric of Church.  To comply with Transparency Code the Clerk would post proposed Budget on Notice Boards and Web site to allow residents to comment.  A final decision would be made at November meeting.
Bus Shelter 

It was hoped to get this done shortly.

Core Strategy Seminar 

Mr. Hitchen had attended and in his absence had submitted a report which the Clerk had forwarded to all Councillors.  It had been overwhelming clear that the Neighbourhood Plan would be a vital document to have in place.  Councillors were grateful to Mr. Hitchen for attending.


Report from Elisa Swinglehurst 

Elissa Swinglehurst congratulated the Parish Council on being first in Ward to go out to consultation on Neighbourhood Plan.

Correspondence Received 

The Clerk advised that there was a course planned on 30th November for Transparency Code and she hoped to attend.  Cost would be £25 and agreed Clerk to attend.

Any Other Business 

No items raised.

There being no further business, the Meeting was closed by the Chairman at 9.24 p.m.

The date of the next Meeting to be Tuesday, 24th November, 2015 at 8.00 p.m. at Llangarron Village Hall.