Minutes 29th September 2015

A Meeting of Llangarron Parish Council was held on Tuesday, 29th September, 2015 at Llangarron Village Hall at 8.00 p.m. with Mr. P.J. Bailey in the Chair.

Present at the Meeting were Councillors Bailey, Bainbridge, Cooper, Hayward, Hitchen, Jones, and Joseph.   Also present were Herefordshire Ward Councillor for Llangarron, Ms. E. Swinglehurst and Balfour Beatty Locality Steward Mr. D. Atkinson.  There were 2 members of the public present.

Apologies of absence received from Councillors Fisher, Morehead & Rosser.

Resignation of Councillor 

The Councillors were saddened to note that within his apologies, Mr. D. Rosser also tendered his resignation.  This was accepted by the Council and it was agreed Clerk should write to Mr. Rosser thanking him for his services.  The Clerk would also notify Hfds. Council who would advertise the vacancy.

Co Option of Councillors 

There were no nominations put forward so there remains one vacancy.  All Councillors requested to encourage residents to consider putting their name forward.


Mr. T. Pridgeon commented on recent repairs on Llangrove to Whitchurch road, which were much appreciated.

Declaration of Interest 

Mr. A. Hitchen – Discussion re Planning Application 151767 – Proposed Car Park at St. Deinsts Church, Llangarron.
Mr. J. Joseph – Discussion re payment to Mrs. Julie Joseph.
Mr. P. Bailey – Discussion re Planning Application 152378 Barn at Great Trewen Farm, Whitchurch and payment of Clerks Salary.
Minutes of the last Meeting 

The Minutes of the Meetings held on 28th July, 2015 and 1st September, 2015 having been previously circulated, were taken as read, confirmed and signed as a true and correct record by the Chairman.

Matters Arising 

Planning Decisions:
151649 – Proposed entrance gate (retrospective) at 7 Herberts Hill, Llangarron, Ross on Wye, Hfds. for Mr. I. Hall.  Planning Permission Granted.
152284 – Non Material amendment to 143603/FH at Langstone Farm House,  Llangarron, Ross on Wye, Hfds. for Mrs. Sonia Davies.  Planning Permission Granted.
151911 (Revised plans) – Proposed erection of 6 dwellings at Land adj. To rear of Hazelnut Cottage, Llangrove, Ross on Wye, Hfds. for Mr. L. Freeman.  Planning Permission Granted.
The Mount, Llangrove – the Enforcement Officer had now visited the site and reported that it was the intention of the owners to remove the Mobile Home shortly.  However he also pointed out that as long as the home was sited within curtilage of property and there was an ancillary use, it could remain on site indefinitely.

Planning Course – This had been attended by Mrs. Hayward, Mr. Hitchen and Mr. Jones. Notes from the course had been circulated to all Councillors.  Discussion followed on same and the Councillors were thanked for their attendance.

Other Matters:
Code of Conduct – Pending co-option of one more Councillor, the code of conduct would need to be signed by that Councillor.

Highways  Old Matters:

Up Dates –  Drainage in Llangarron at Bridge – still awaiting works on this site,  Lay By at A466, Llancloudy – Clerk reported that Mr. Edward Tonks of Balfour Beatty had inspected and regrettably due to lack of funding there was nothing that Balfour Beatty could do.  He also confirmed that the installation of bollards would not be viable as they would pose risk,  Verge Damage at Llancloudy – Noted present Tenant due to vacate – situation being monitored,  Speed Gun in Llancloudy –  noted that as a result of no hard standing for volunteers to stand on, West Mercia Police not prepared to take this any further, Speed Reduction in Llangrove – Clerk reported that she had chased the yellow lines outside Llangrove Academy up again, only to be told that the lines were already done.  This was obviously incorrect information as no lines in place.  She was continuing to chase this item up.  With regard to Petition in respect of achieving 20 mph speed limit within Llangrove – the Clerk had made enquiries as to whether a local resident was prepared to undertake this task but nothing received to date.  With regard to SID system noted that a condition of the planning permission at Hazelnut Cottage was for Freeman Homes to install SID system.  Agreed Clerk to liaise with them to get this installed at early date.  Overgrown Hedge at Little Trewen – Now completed, Verge Cutting – second cut team on their way.

Parish Lengthsman –   The Clerk reported that Insurance Certificates now received from Mr. Griffiths.  She reported that the Invoice had been received in respect of works carried out at Tre Essey and following inspection by Messrs Bailey and Jones the sum of £2,190 had been paid to Mr. Griffiths.  It was noted that this was the last big job to be done, but if any future large jobs were to be undertaken a full breakdown of costs to be obtained prior to approval to ensure value for money obtained.   The September inspection had taken place and invoice received for £330.  At the proposal of Mr. Jones and seconded by Miss Cooper agreed to pay same.  Clerk advised that all monies held over from previous financial year and been spent and she had now submitted a claim for £2,615.70 in respect of money spent since 1st April, 2015.  She explained that money now had to be reclaimed after expenditure as opposed to receiving grant up front as in previous years.   Broken Drain adjacent to Pipers Gate – This had now been fixed and it had been established that drain did end in field adjacent to Alamaya House.  The local residents had collected money for this work and it had now been paid over to Mr. Griffiths.

Highways New Matters 

C1250 Herberts Hill to Panbrook – The Clerk reported that a complaint had been received about poor condition of this road – pot holes and loose gravel.  Mr. Atkinson confirmed it was inspected every month and any repairs were actioned if deemed necessary.  Clerk to respond to local resident.
Chapelfields, Llangrove – The Clerk advised that a local resident had raised the issue of sign at Chapefields disappearing.  She had taken up with Balfour Beatty who could not assist.  Agreed to raise with Hfds. Housing who owned some of the houses.
C1248 – Councillor Joseph raised the issue of the poor state of repair of this road and agreed Clerk should raise with Balfour Beatty that the Parish Council felt his road should receive priority over others in area as it was main road into village and heavily used.
Balfour Beatty Event – Councillors were advised of event on 27/28 October when Balfour Beatty would be outlining their Annual Plan.  Agreed Clerk should write raising following issues: thanks to David Atkinson, Locality Steward who was attending many meetings and proving to be a very successful liaison with Parish Council, the fact that since they had been in place a major improvement in roads, etc. had been noted, the possibility of Parish Council doing their own verge cutting.


Report from Footpath Officer – Mrs. Fisher was unable to attend but Clerk reported that Mrs. Fisher had recently met with David Atkinson to agree more works.  It was hoped these works would take place shortly.
Finance – There remained £2,145.75 to be spent on Footpaths prior to 31st March, 2016.

Planning Applications 

151767 – Proposed change of use of land to provide community parking, access through an existing gateway and an area for informal recreation at St. Deinsts Church, Llangarron, Ross on Wye, Hfds, for Mr. S. Bradley.  The Parish Council support this Planning Application as long as appropriate consideration is given to: the visibility of cars coming out on to the road; potential flood risk from there and downstream and that pedestrians can access direct from the car park. (Mr. Hitchen withdrew from the meeting for this item)
152539 – Proposed new dwelling at Land adj to 1 Prospect Lane, Llangrove, Ross on Wye, Hfds. for Mr. C. Taylor.  The Parish Council have no objections to this application.
152378 – Proposed extension to existing general purpose agricultural building at Land at Great Trewen Farm, Whitchurch, Ross on Wye, Hfds. for Mr. C. Amos.  The Parish Council have no objections to this application.
152586 and 152587 – Proposed Sun Room at Lower Tre Evan, Llangarron, Ross on Wye, Hfds. for Mr. P. Reynolds.  The Parish Council have no objections to this application.
Neighbourhood Plan 

It was noted that all Councillors had been circulated with a draft of the Neighbourhood Plan and the meeting was opened to allow Mrs. J. Joseph to give a presentation on the same.  Mrs. Joseph outlined what work had taken place and how Core Strategy had affected the Plan.  She detailed the next steps of both Steering Group identifying sites and mailing residents calling for sites to be put forward for consideration.  Questions were put to Mrs. Joseph who answered the Councillors queries.  Mr. Jones proposed and the Chairman seconded that the work to date be approved and allowed to move forward at early date.  The Chairman thanked all those involved for their hard work.


Receipts – £3,250 received in respect of second half of Precept.  Payments – At proposal of Miss Cooper and seconded by Mr. Hitchen agreed to reimburse Mrs. Joseph the sum of £30.88 for purchase of plan to use for Neighbourhood Plan. At the proposal of Miss Cooper and seconded by Mrs. Hayward agreed to pay Clerks Salary for the period 1st July to 30th September, 2015 in the sum of £500 less £24.60 payable to PAYE, giving net payment of £475.40.


The Clerk advised that following two telephone calls with Auditors to answer queries raised, the Audit had been completed with no issues raised.  As a result of the two calls the Invoice Fee had been raised to £150 which the Clerk had already paid in time scale allowable.  It was proposed by Miss Cooper and seconded by Mr. Bainbridge that this was in order.  The Clerk was now in process of getting all forms uploaded to Web Site in order to comply with new Transparency Laws – the necessary paperwork was displayed on all notice boards.

Review of Budget 

The Clerk had prepared a review of current budget which had been circulated to Councillors.  It was noted that all was on target for this year.

Budget 2016/17 

The Clerk advised that new Transparency Law suggested that Budget should be displayed for local residents to contribute to.  She would therefore draft ready for October meeting, which could then in turn be displayed in anticipation of being finalised at November meeting.
Bus Shelter 

It was hoped to get this done shortly.

Community Governance Review 

This had been circulated to Councillors.  Agreed no changes required.

Report from Elissa Swinglehurst 

Elissa Swinglehurst raised the issue of Fracking which may affect local area in due course.

Correspondence Received 

Hfds. Council re finalised Core Strategy – noted that Mr. Hitchen and Mr. Jones would endeavour to attend the Seminar on  22nd October, 2015.

Any Other Business 

No items raised.

There being no further business, the Meeting was closed by the Chairman at 9.48 p.m.

The date of the next Meeting to be Tuesday, 27th October, 2015 at 8.00 p.m. at Llangrove Academy.